Manual freight invoice processing and cost coding can slow down accounting. MyFreightAudit automates GL and cost-center coding1 to speed up your workflow. We build custom Dynamic Rule Sets (DRS) that instantly apply your company’s chart-of-account rules to every shipment. As soon as an invoice enters our TMS system2, each charge is automatically tagged with the correct GL account or cost center. This means no more tedious data entry – your finance team immediately sees perfectly coded freight costs.
Here’s how it works: we import all your freight invoices (EDI or paper) and digitize them. Our system then reads every line item and matches it to your billing rules. When a match is found, the GL code is auto-assigned; if something unusual appears, our team handles the exception and updates the rule. Over time the system learns from these rules,3 handling more cases on its own and improving coding consistency.
GL Coding Automation
This automation accelerates financial reporting and reduces errors. All coded entries flow directly into your ERP or accounting software, eliminating manual re-keying. MyFreightAudit can integrate into your accrual reporting needs into the ERP as well to improve the speed of your accounts payable workflow. The result is a streamlined procure-to-pay workflow: shipments to GL, invoicing to cash management, all in one accountable efficient cycle.
For logistics and finance teams, the impact is clear. Month-end closing happens faster, audits become routine, and you gain recognition for optimizing operations. Instead of wrestling with spreadsheets, your team can focus on higher-value tasks like negotiating better carrier rates or improving service levels – armed with reliable cost data.
MyFreightAudit FAQs
How large is MyFreightAudit?
In 2024 we processed over $236 million in freight spend through the comprehensive MyFreightAudit program, ensuring accuracy, compliance, and cost recovery for shippers across multiple transportation modes.
What is GL coding and why is it important?
GL (General Ledger) coding categorizes each shipping expense according to your company’s chart of accounts. It is important because it lets finance teams track shipping costs by department, product line, or location. Accurate GL coding ensures every freight cost is assigned correctly, supporting clear financial reporting.
How does automated GL coding improve efficiency?
Automated coding eliminates manual data entry and reduces errors. Our Dynamic Rule Sets (DRS) 4automatically apply your rules to each invoice. This means invoices are ready for accounting as soon as they arrive, so your team spends minutes reviewing instead of hours typing.
Does MyFreightAudit integrate with our ERP/accounting software?
Yes. MyFreightAudit connects with ERP and popular financial systems. Once an invoice is audited and coded, the cost data flows directly into your general ledger. This end-to-end integration ensures your accounting is always up to date without double-entry.
Do I still need to review every invoice manually?
No. Our system flags any discrepancies automatically. You get an exception report highlighting only the invoices that need attention. The rest are processed through automatically, so your focus goes to resolving issues, not routine paperwork.
- GL coding (General Ledger coding) and cost center codes are tools used in accounting to track where money is coming from and where it’s going. GL codes categorize expenses for financial reporting, while cost center codes assign those expenses to specific departments or business units—helping companies manage budgets, track performance, and make smarter financial decisions. ↩︎
- ViewPoint TMS is Translogistics Inc.’s proprietary Transportation Management System designed to help shippers, brokers, and forwarders manage every aspect of their freight operations. It offers powerful features like automated routing guides, carrier rate comparisons, invoice auditing, claims management, and real-time shipment visibility—all in one user-friendly platform. ViewPoint TMS integrates into ERP systems, Power BI, and other tools to support data-driven decision-making and scalable logistics operations. ↩︎
- Shippers often customize their General Ledger (GL) codes based on direction type (inbound, outbound, drops or shuttle transfers), product lines, or specific vendors. Many also use cost center codes to allocate expenses by facility or subsidiary. Regardless of how your organization structures these codes, TLI can automate the assignment and application process—ensuring accuracy, consistency, and reduced manual effort across your freight accounting workflows. ↩︎
- A DRS, or Dynamic Rule Set, is a customizable set of logic-based conditions used within a Transportation Management System (TMS) to automate decisions, workflows, and processes based on specific business rules. DRS can be configured to manage routing, pricing, carrier selection, accessorial validation, and other freight-related tasks to improve efficiency, consistency, and compliance across transportation operations. ↩︎