Streamline your freight invoice management with TLI’s thorough auditing and contract-based oversight.
What is Freight Invoice Management?
Freight invoice management involves the precise auditing of shipment invoices. At TLI, our myFreightAudit service captures contracted rates upfront, tracks every shipment, and ensures that every invoice is correct. This process minimizes unexpected charges and helps shippers gain clear insights into their freight costs.
Process Summary of Freight Invoice Management
Capturing Contracted and Spot Load Rates
At TLI, we start by securing accurate cost details for each shipment. For contracted rates, we lock in the carrier’s pricing before shipments begin. If it’s a spot load, we save the quoted price directly in our TMS system. By recording these figures early, we create a strong foundation for the backend audit, helping avoid unexpected charges.
Auditing Shipments Against Carrier Promises
Once a shipment is complete, TLI’s myFreightAudit verifies the carrier’s billing against the original contract or spot rate. Our billing team can adapt to specific client needs, whether it’s auditing every invoice to the exact penny or allowing minor variances for fuel surcharges. This precision gives shippers control, ensuring they only pay what was agreed.
Accessorial Charges and Front-End Contracting
Accessorials, or additional fees, often add complexity to freight invoices. Accessorials are very common when routing LTL freight or when using specialty FTL. To streamline these, we contract accessorials upfront whenever possible. During the shipment billing audit, we check each motor carrier charge carefully, ensuring it aligns with the terms set at the start. This attention to detail prevents inflated costs due to unexpected add-ons.
Easy Invoice Access with TLI’s TMS System
With our TMS system, shippers can access invoices anytime, making it easier to track and review charges. Our platform also offers additional services like accrual reporting and automated GL coding if needed. These features enhance transparency, ensuring shippers have the tools to understand their freight expenses fully.
Custom Dynamic Rule Sets for Tailored Audits
When requested, our team builds dynamic rule sets (DRS) tailored to each shipper’s unique needs. These DRS allow our audits to align with each company’s standards and processes, automating audits for maximum efficiency. Additionally, our TMS integrates smoothly with ERP systems, making invoice management seamless across platforms.
Partner with TLI for Reliable Freight Invoice Management
With TLI’s myFreightAudit, you get full freight invoice management, contract-based auditing, and the power to track every charge. Our process ensures accuracy and control, helping you save time and money. Partner with TLI today for dependable, hassle-free freight invoice management!